Order Management
💎 Built for Sidekick
⚡ Sidekick does this for you
shopify
sidekick
order-management
flow
Backorder Management System
Use Shopify Flow and tags to auto-tag backorders, prioritize restock fulfillment chronologically, and pull a live backorder report — no third-party tools.
📋 Prompt
I need to manage backorders for my Shopify store using order tags, Shopify Flow, and a ShopifyQL report — everything native to Shopify admin, no external apps or automated email sequences. Here are the details: Store name: [YOUR STORE NAME] Product(s)/SKU(s) commonly backordered: [PRODUCT NAME OR SKU] Backorder tag to use: [e.g., “Backorder”] Ready-to-fulfill tag to use: [e.g., “Ready-to-Fulfill”] Please help me build: A Shopify Flow triggered on “Order created”: if the order contains [PRODUCT/SKU] and that variant’s available inventory is 0 at order time, tag the order “[BACKORDER TAG]” and add an order note: “Backordered — placed [order created date], est. restock per current lead time.” A second Shopify Flow triggered on “Product variant inventory quantity changed”: if [PRODUCT/SKU]’s available inventory changes from 0 to a number greater than 0, find all orders tagged “[BACKORDER TAG]” containing that variant, sort by order creation date ascending (oldest first), and tag each one “[READY-TO-FULFILL TAG]” in that order — up to the newly available quantity. A ShopifyQL report, runnable on demand, showing: count of orders currently tagged “[BACKORDER TAG]”, total revenue on hold (sum of total price across those orders), and the creation date of the oldest still-tagged order. Save the report in step 3 as a reusable skill (e.g., /backorder-status) so I can rerun it any time by asking “how many backorders do we have right now.” Keep this strictly to orders, tags, Flow, and ShopifyQL — do not propose customer-facing email sequences, a backorder policy page, or a self-service cancellation portal; those require Shopify Email/Messaging campaign builds or a dedicated app and should be scoped separately.
How to Use
- Copy the prompt above
- Open Shopify Sidekick in your Shopify admin
- Paste the prompt and replace the bracketed placeholders with your details
- Review Sidekick's response and apply the suggestions