Order Management 💎 Built for Sidekick ⚡ Sidekick does this for you
shopify sidekick order-management flow

Backorder Management System

Use Shopify Flow and tags to auto-tag backorders, prioritize restock fulfillment chronologically, and pull a live backorder report — no third-party tools.

📋 Prompt
Run in Sidekick
I need to manage backorders for my Shopify store using order tags, Shopify Flow, and a ShopifyQL report — everything native to Shopify admin, no external apps or automated email sequences. Here are the details:

Store name: [YOUR STORE NAME]
Product(s)/SKU(s) commonly backordered: [PRODUCT NAME OR SKU]
Backorder tag to use: [e.g., “Backorder”]
Ready-to-fulfill tag to use: [e.g., “Ready-to-Fulfill”]

Please help me build:


  A Shopify Flow triggered on “Order created”: if the order contains [PRODUCT/SKU] and that variant’s available inventory is 0 at order time, tag the order “[BACKORDER TAG]” and add an order note: “Backordered — placed [order created date], est. restock per current lead time.”
  A second Shopify Flow triggered on “Product variant inventory quantity changed”: if [PRODUCT/SKU]’s available inventory changes from 0 to a number greater than 0, find all orders tagged “[BACKORDER TAG]” containing that variant, sort by order creation date ascending (oldest first), and tag each one “[READY-TO-FULFILL TAG]” in that order — up to the newly available quantity.
  A ShopifyQL report, runnable on demand, showing: count of orders currently tagged “[BACKORDER TAG]”, total revenue on hold (sum of total price across those orders), and the creation date of the oldest still-tagged order.
  Save the report in step 3 as a reusable skill (e.g., /backorder-status) so I can rerun it any time by asking “how many backorders do we have right now.”


Keep this strictly to orders, tags, Flow, and ShopifyQL — do not propose customer-facing email sequences, a backorder policy page, or a self-service cancellation portal; those require Shopify Email/Messaging campaign builds or a dedicated app and should be scoped separately.

How to Use

  1. Copy the prompt above
  2. Open Shopify Sidekick in your Shopify admin
  3. Paste the prompt and replace the bracketed placeholders with your details
  4. Review Sidekick's response and apply the suggestions